Job Description

Kforce's client in NYC is seeking a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to executive leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing business documents, handling confidential information, and ensuring the efficient execution of executive priorities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. Key Responsibilities:

• Manage complex executive calendars, appointments, meetings, and travel arrangements
• Coordinate and prioritize competing executive requests and business priorities
• Prepare meeting agendas, presentations, reports, and supporting materials
• Screen and manage emails, phone calls, correspondence, and requests
• Track action items and follow up on executive priorities and deadlines
• Serve as a primary point of contact between executives, employees, clients, vendors, and external stakeholders
• Draft, edit, and proofread correspondence, reports, presentations, and business documents
• Coordinate leadership meetings, board meetings, team events, and special projects
• Facilitate communication across departments and ensure timely follow-up on key initiatives
• Maintain professionalism and confidentiality in all interactions
• Process expense reports, invoices, purchase requests, and administrative documentation
• Maintain confidential records, files, and organizational systems
• Coordinate travel logistics, itineraries, accommodations, and meeting arrangements
• Assist with onboarding activities, event planning, and departmental initiatives
• Support project tracking, reporting, and operational activities as assigned
• Identify opportunities to improve administrative processes and efficiency
• High School diploma/GED required; Associate's or Bachelor's degree preferred
• 3+ years of Executive Assistant, Administrative Assistant, or related experience
• Experience supporting senior leaders or executive teams
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail and problem-solving skills
• Ability to work independently and manage multiple priorities in a fast-paced environment

• Experience supporting C-level executives or senior leadership teams
• Experience coordinating travel, meetings, and executive events
• Experience with expense reporting and administrative financial processes
• Experience working in a corporate, professional services, or fast-paced business environment

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting & Event Planning
• Business Communication
• Project Coordination
• Confidentiality & Discretion
• Stakeholder Management
• Organization & Time Management
• Problem-solving
• Microsoft Office Suite
• Administrative Operations

Job Tags

Similar Jobs